Privacy Policy

1. Controller

The controller responsible for processing personal data on this website and in the NICMA application is:

Maik Teubner, NICMA

Erich-Mühsam-Str. 38, 09112 Chemnitz, Germany

Phone: +49 1522 8433345

Email: nicma.team@gmail.com

We are not legally required to appoint a data protection officer. For all privacy questions, please contact us at the address above.

2. Overview

We process personal data only as far as necessary to provide this website and the NICMA application, to answer your enquiries and to keep our systems secure. We do not use analytics, advertising, tracking tools or social media plugins. We do not sell your data and do not use it for profiling or automated decision-making.

3. Hosting and server log files

This website is hosted by Verpex Limited, Evolution House, Iceni Court, Delft Way, Norwich, Norfolk, NR6 6BB, United Kingdom. When you visit the website, the server automatically records your IP address, the date and time of the request, the page or file requested, the referring page, the amount of data transferred, and your browser type and operating system. This is technically necessary to deliver the website and to protect it against attacks. Legal basis: Art. 6(1)(f) GDPR (our legitimate interest in a secure, working website). Log files are deleted after 30 days, unless a security incident requires longer storage. We have concluded a data processing agreement with our hosting provider under Art. 28 GDPR. Our hosting provider is based in the United Kingdom. The European Commission has recognised that the United Kingdom provides an adequate level of data protection (adequacy decision, Art. 45 GDPR).

4. Cookies and local storage

The public website does not set cookies. The NICMA application uses only technically necessary cookies or local storage to keep you logged in during a session. Legal basis: § 25(2) TDDDG and Art. 6(1)(b) GDPR. We do not use any non-essential cookies.

5. Contact by email and contact form

Our contact form does not transmit data to our server. It only prepares a draft in your own email program; nothing is sent until you send the email yourself. When you write to us by email, we process your name, email address and the content of your message to answer your request. Legal basis: Art. 6(1)(b) GDPR if your request relates to a contract or collaboration, otherwise Art. 6(1)(f) GDPR (our interest in answering enquiries). We delete your messages when the matter is closed, unless legal retention periods require longer storage.

Our email service is provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Data may be transferred to Google LLC in the USA. Google LLC is certified under the EU–US Data Privacy Framework, on the basis of the European Commission’s adequacy decision (Art. 45 GDPR).

6. NICMA application: account and video uploads

If you receive access to the NICMA application, we process your username, email address, password (stored only as a secure hash), the videos you upload, and the information you enter (for example animal length, water temperature and camera angle). We use this data to carry out the analysis and send you your results. Legal basis: Art. 6(1)(b) GDPR (performance of the user agreement). Your account data and videos are stored as long as your account exists. When you delete your account or ask us to, we delete all related data within 30 days, unless legal obligations require us to keep it.

Please upload only videos that do not show identifiable people, or for which you have the right to share them. If a video contains personal data of other people, you are responsible for having their permission. We will delete such content on request.

Uploaded videos remain your property. We do not publish them or use them for other purposes without your separate, explicit permission.

7. Videos on this website

All videos on this website are stored on our own server. Watching them does not send any data to video platforms.

8. Fonts and other external resources

This website loads all fonts, images and scripts from our own server. No data is sent to font or content delivery services.

9. Links to other websites

Our website links to other websites, for example GoFundMe (donations) and conference websites. No data is sent to these websites until you click a link. After that, the privacy policy of the respective provider applies.

10. Recipients of data

We share personal data only with service providers who process it on our behalf (hosting provider, email provider) and are bound by data processing agreements, or where we are legally obliged to do so. We do not sell, rent or trade personal data.

11. Data security

All connections to this website are encrypted with TLS (HTTPS). Passwords are stored only as secure hashes. Access to servers and data is limited to authorised persons.

12. Your rights

You have the right to:

• access your personal data (Art. 15 GDPR)

• have incorrect data corrected (Art. 16 GDPR)

• have your data deleted (Art. 17 GDPR)

• restrict processing (Art. 18 GDPR)

• receive your data in a machine-readable format (Art. 20 GDPR)

• withdraw any consent at any time, with effect for the future (Art. 7(3) GDPR)

Right to object (Art. 21 GDPR): Where we process your data on the basis of our legitimate interests (Art. 6(1)(f) GDPR), you have the right to object at any time for reasons arising from your particular situation. We will then stop processing unless we can demonstrate compelling legitimate grounds.

To exercise your rights, simply email nicma.team@gmail.com.

13. Right to lodge a complaint

You have the right to complain to a data protection supervisory authority. The authority responsible for us is the Sächsische Datenschutz- und Transparenzbeauftragte, Devrientstraße 5, 01067 Dresden, Germany.

14. Obligation to provide data

You are not obliged to provide personal data. Without an email address and login data, however, we cannot give you access to the NICMA application, and without contact details we cannot answer your enquiry.

15. Children

The NICMA application is not intended for persons under 16. We do not knowingly collect data from children.

16. Changes to this privacy policy

We update this policy when our services or the law change. The current version is always available on this page.